Terms of Service

Last Updated: October 3, 2025

These Terms of Service (the "Terms") govern your registration and access to the services, content, and functionality available through https://www.fillarole.ca/ (the "Website"), including job posting, applicant tracking, and AI-assisted features (collectively, the "Services"). By using the Services or registering an account, you agree to be bound by these Terms, together with our Privacy Policy, which is incorporated herein. "Company," "we," "us," or "our" refers to FillaRole Technologies Inc., including its affiliates, officers, agents, and employees. "You" or "your" refers to any user of the Services.

Please read these Terms carefully. By accessing or using the Services you represent that you have read, understood and agree to be bound to the Terms.

The information and material on this Website, and the Website may be changed, withdrawn or terminated at any time in our sole discretion without notice. We will not be liable if for any reason all or any part of the Website is restricted to users or unavailable at any time or for any period.

1. Acceptance of Terms

By accessing or using the Services, you represent that you are of the age of majority in your jurisdiction and have the legal capacity to form a binding contract. Users who do not meet these requirements may not use the Services. These Terms may be updated from time to time; continued use of the Services constitutes acceptance of any changes. All changes will take effect within 30 days of being posted on our homepage or otherwise notified to users

2. Use of Website & User Accounts

2.1 Use:

Users are responsible for obtaining their own access to the Website and for the Website's availability and performance. Users are required to ensure that all persons who access the Website through a user's internet connection are aware of these Terms and comply with them. Users are responsible for any security breaches or performance issues relating to accessing the Website.

2.2 Registration:

To gain access to and use the Services, you are required to register for an account that is accessed by a username and password ("Account"), you must create an Account with accurate, current information. In registering your Account, you agree:

• You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account.
• You may not share, sell, or transfer your account without prior written consent.
• You may not permit any third party to use your username and password to access your Account or the Services.
• You further agree that you are responsible for the conduct of any party that uses your Account, whether or not authorized by you, and for any breach of the security of the Services related to the use of your username and/or password.

Your provision of registration information and any submissions you make to the Website through any functionality such as applications, e-mail, message boards, profiles, and other such functions (collectively, "Interactive Functions") constitutes your consent to all actions we take with respect to such information consistent with our Privacy Policy.

2.3 User Conduct:

You agree to use the Services only for lawful purposes and in compliance with these Terms and Applicable Laws.

2.5 Grant of Rights:

Subject to payment of applicable fees, we grant you a limited, non-exclusive, revocable, non-transferable license to access and use the Services.

3. User Submissions

The following content standards apply to any and all content, material, and information a user submits, posts, publishes, displays, or transmits (collectively, "submit") to the Website, to other users or other persons (collectively, "User Submissions") and any and all Interactive Functions.

• You represent and warrant that all User Submissions comply with Applicable Laws and these Terms.
• You retain ownership of the information you submit, and by providing any User Submission to the Website, you grant us and our affiliates and service providers, and each of their and our respective licensees, successors, and assigns the right to a world-wide, royalty free, perpetual, irrevocable, non-exclusive license to use, reproduce, modify, perform, display, distribute, and otherwise disclose to third parties any such material for any purpose and according to your account settings and/or incorporate such material into any form, medium or technology throughout the world without compensation to you.
• By submitting the User Submissions you declare and warrant that you own or have the necessary rights to submit the User Submissions and have the right to grant the license hereof to us and our affiliates and service providers, and each of their and our respective licensees, successors, and assigns to the User Submissions and comply with these Terms of Service.
• You understand and agree that you, not the Company, are fully responsible for any User Submissions you submit or contribute, and you are fully responsible and legally liable including to any third party for such content and its accuracy.
• We are not responsible or legally liable to any third party for the content or accuracy of any User Submissions submitted by you or any other user of the Website.
• You waive any moral rights or other rights of authorship as a condition of submitting any User Submission.

4. AI and Automated Processing

4.1 AI Features:

The Services uses workflow automation, process automation, artificial intelligence and machine learning technologies to:

• Assist with job posting creation, including drafting and formatting content.
• Sort, tag, and rank job applicants based on data provided in job applications, resumes or personal profiles.
• Provide recommendations for job-candidate matching.
• Information delivery for standard immigration pathways in simple language based various Canadian immigration pathways set by various government agencies.
• Assist with form filling and data population
• Sending notifications through email or SMS

4.2 Consent:

By using the Services, you consent to automated processing of data, including personal information, for AI-driven evaluation, ranking, and suggestions. AI outputs are informational only and do not guarantee hiring, placement, or employment outcomes. Users retain sole responsibility for reviewing results and making decisions.

4.3 Limitations:

AI predictions and suggestions are based on patterns from the data provided. Results may not be complete, accurate, or suitable for all purposes. You acknowledge that the Company is not responsible for any consequences arising from reliance on AI outputs.

5. Communication and Notifications

5.1 Email and SMS:

By registering, you consent to receive emails, SMS messages, and other notifications regarding your account, job applications, job matches, and Service updates. You may manage your preferences or opt out at any time through your account settings, except for messages necessary for Service operation.

5.2 Third-Party Communication:

Communication may be delivered through third-party service providers. We are not liable for delays or failures caused by third-party systems.

6. User Data and Privacy

6.1 Personal Information:

Use of personal data is governed by our Privacy Policy. We collect, store, and process information necessary for job application management, AI processing, communications, and Service functionality.

6.2 Data Retention:

Personal data will be retained only as long as necessary for Service purposes or as required by law. Users may request deletion or correction of their data as outlined in the Privacy Policy.

6.3 Cross-Border Processing:

AI/ML processing may occur on servers outside Canada. You consent to such processing and acknowledge responsibility for compliance with Applicable Laws in your jurisdiction.

7. Restrictions

7.1 Certain Restrictions:

The rights granted to you under these Terms of Service are subject to the following restrictions:

• You shall not license, sell, rent, lease, transfer, assign, reproduce, distribute, host or otherwise commercially exploit the Services.
• You shall not use framing techniques to enclose any of our trademarks, logos, or other intellectual property.
• You shall not use any meta tags or other "hidden text" using our name or trademarks;
• You shall not modify, translate, adapt, merge, make derivative works of, disassemble, decompile, reverse compile or reverse engineer any part of the intellectual property except to the extent the foregoing restrictions are expressly prohibited by Applicable Laws.
• You shall not use any manual or automated software, devices, or other processes (including but not limited to spiders, robots, scrapers, crawlers, avatars, data mining tools, or the like) to "scrape" or download data from any web pages contained in the Services.
• Except as expressly stated herein, no part of the Services may be copied, reproduced, distributed, republished, downloaded, displayed, posted or transmitted in any form or by any means.
• You shall not attempt to circumvent the security of the Website by accessing content and data that is not intended for you.
• You shall not restrict disrupt or disable service to users, hosts, servers or networks;
• You shall not introduce any viruses, trojan horses, worms, logic bombs, or other material that is malicious or technologically harmful.
• You shall not remove, obscure, or alter any notice of copyright, trademark, trade secret, or other proprietary right related to our Services.
• You shall not otherwise attempt to interfere with the proper working of the Website.
• You shall not use the Services for unlawful purposes, spam, phishing, or spear phishing.

7.2 Necessary Equipment and Software:

You must provide all equipment and software necessary to connect to the Services, including but not limited to, a computer and/or mobile device that is suitable to connect.

7.3 Fees:

You are solely responsible for any fees, including internet connection or mobile fees, that you incur when accessing the Services.

8. Termination

8.1 Suspension or Termination:

We may, at our sole discretion, suspend or terminate your access to all or part of the Services with or without notice and for any reason. Upon suspension or termination, your right to use the Services will immediately cease, and we reserve the right to block access to and return to you any information that you may have on file with us, including any Account information.

8.2 Effect of Termination:

In the event of any termination or expiration, all licenses and rights we granted to you under these Terms of Service shall immediately terminate and the accrued rights of the parties as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination shall not be affected or prejudiced. Termination does not affect accrued rights or obligations.

9. Fees and Refunds

9.1 Fees:

In consideration of the right to use and access the Services, you agree to pay the applicable fees specified during enrolment and registration of your Account (the "Fees"). Fees are billed in advance and are non-refundable except as set out herein. A valid credit card or Stripe account is required for paying the Fees. You will be billed as provided in the enrollment and registration of your Account. All Fees are exclusive of all sales, excise or use taxes, or any levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties. If you make a payment to us on or through our Website, all information obtained during your transaction and all of the information that you give as part of the transaction, such as your name, address, method of payment, credit card number, and billing information, may be collected by both us and our payment processing company. Please review our Privacy Policy for how we comply with securing your personal data.

9.2 Payment Processing:

Payment information may be collected and processed by third-party providers. All transactions are governed by applicable privacy and security standards.

9.3 Refunds:

You are responsible for all required payments until the time of the completion of payment for Services for which you enrolled. No refunds will be provided under any circumstances due to the valuable information passed to the user. This information is privileged and made available when signing up for your Account. It is understood that all information will be passed to you freely about how to achieve the stated and desired result in order to provide transparency throughout the process and if circumstances change, how the end result will be achieved in an alternate method.

10. Availability of Services

10.1 Availability:

We aim for 24-hour availability but are not liable for any unavailability. Access may be suspended for system issues.

10.2 Suspension:

Access to the Services may be temporarily suspended without notice due to system failure, maintenance, repair, or reasons beyond our control.

10.3 Geographic Restrictions:

The owner of the Website is based in the Province of Saskatchewan Canada. We provide this Website for use only by persons located in Canada. This site is not intended for use in any jurisdiction where its use is not permitted. If you access the site from outside Canada you do so at your own risk and you are responsible for compliance with local laws of your jurisdiction.

11. Linking to our Website

11.1 Linking to our Website:

You may link to our Website's home page, provided you do so in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists.

11.2 No Framing:

Our Website must not be framed on any other website, nor may you create a link to any part of our Website other than the home page. The website from which you are linking must not display or link to any unlawful, harassing, defamatory, abusive, threatening, harmful, obscene, profane, sexually oriented, racially offensive or otherwise objectionable material. We reserve the right to withdraw linking permission without notice. You agree to cooperate with us in causing any unauthorized framing or linking to immediately stop.

12. Your Compliance with Laws and Regulatory Requirements

You must comply with all applicable federal, provincial, territorial, or municipal laws which are applicable to you, your businesses, or your use of the Services, including privacy employment immigration or relating to the use of electronic signatures (collectively, the "User Regulatory Requirements"). YOU ACKNOWLEDGE THAT THE COMPANY DOES NOT PROVIDE LEGAL ADVICE FOR USER REGULATORY REQUIREMENTS. Without limiting the generality of the above, you acknowledge that the Services include functionality relating to the administration of job vacancy advertising, and immigration services and that your use of the Services may be subject to Applicable Laws relating to the administration of immigration services. Without limiting the generality of the above, you acknowledge that the Services include functionality relating to the use of electronic signatures and that your use of the electronic signature functionality may be subject to restrictions or limitations under Applicable Laws (for example, electronic signatures may not be permitted for certain types of documents or may be subject to additional restrictions or requirements). For the avoidance of doubt, the Company is not responsible for, and user is solely responsible for, compliance with User Regulatory Requirements and making an independent determination as to whether the Services satisfy User Regulatory Requirements. Notwithstanding any other provision of the Agreement, you will not hold the Company responsible for any losses or claims arising from or relating to any failure to comply with User Regulatory Requirements.

13. Intellectual Property Rights

You understand and agree that the Website and its entire contents, features, and functionality, including but not limited to all information, software, code, text, displays, graphics, photographs, video, audio, design, presentation, selection, and arrangement, are owned by us, its licensors, or other providers of such material and are protected in all forms by intellectual property laws including without limitation, copyright, trademark, patent, trade secret, and any other proprietary rights. The Company owns or licenses all intellectual property rights related to the technology used for the Services. These Terms of Service do not grant you any right to use our trade names, trademarks, service marks, logos, domain names, patents, trade secrets or other distinctive brand features. You are prohibited from copying, modifying, publishing, transmitting, transferring, selling, reproducing, creating derivative works from, distributing, performing, displaying, or otherwise exploiting any of our intellectual property, in whole or in part, except as explicitly permitted herein. Should you print, copy, or download any part of our site in violation of these Terms of Service, your right to use our site will immediately terminate. Furthermore, at our discretion, you must either return or destroy any copies of the materials you have made. You hold no right, title, or interest in the Website or its content, and all rights not expressly granted are reserved by us. Any use of the Website not expressly permitted by these Terms of Service constitutes a breach of these Terms and may violate copyright, trademark, and other intellectual property laws. These assets are protected by intellectual property laws, including copyright, trademark, patent, trade secret, and other proprietary rights.

14. Disclaimers and Limitations of Liability

You understand and agree that your use of the services is at your own risk. We do not warrant that the use of the services will be uninterrupted or error-free; nor do we make any warranty as to the results that may be obtained from the use of the services. No advice or information, whether oral or written, obtained by you from use of the services shall create any warranty not expressly stated in these terms of service. The services are provided on an "as is," "as available" basis without representations or warranties of any kind, either express or implied. In no event will we be liable to you or any third party for any incidental, indirect, special, or consequential damages arising out of your use of the services, including, without limitation:

• Relationships between employers and employees.
• Decisions regarding issuance or rescindance of job offers.
• Negative outcomes where you were forewarned of the possible risks.
• Unexpected changes in government employment or immigration law.
• Your failure to meet the conditions required to employ workers.
• Your failure to meet the conditions of your employment which may include your legal ability to work which is under your control.

Without limiting the foregoing or anything else herein contained, in no event will the Company be liable to you for any damages, costs, claims or other liabilities related to or arising out of this agreement, whether in contract, negligence or tort, in excess of the total fees paid by you for the right to access and use the services. The Company has no responsibility with employment conditions, contracts, hiring, firing, quitting or any other aspect of the job that is either offered to or accepted by you. It is your responsibility to maintain the employment relationships.

Under no circumstance will we, our affiliates and their respective directors, officers, employees, agents, or service providers be liable for negligence, gross negligence, negligent misrepresentation, fundamental breach, damages of any kind, under any legal theory, including any direct, indirect, special, incidental, consequential, or punitive damages, including but not limited to, personal injury, pain and suffering, emotional distress, loss of revenue, loss of profits, loss of business or anticipated savings, loss of use, loss of goodwill, loss of data, and whether caused by tort (including negligence), breach of contract, breach of privacy or otherwise, even if the party was allegedly advised or had reason to know, arising out of or in connection with your use, or inability to use, reliance on, the website, any linked websites or such other third party websites, nor any site content, materials, posting or information thereon.

15. General

15.1 Reporting and Contact:

This Website is operated by FillaRole Technologies Inc., 232-111 Research Drive, Innovation Place, Saskatoon, SK S7N 3R2 Canada. Should you become aware of misuse of the Website you must report it to us at contact@fillarole.ca All other feedback, comments, requests for technical support, and other communications relating to the Website should be directed to contact@fillarole.ca.

15.2 Assignment:

You may not transfer, assign, or charge any of your rights or obligations arising under these Terms of Service, without our prior written consent.

15.3 Indemnification:

To the maximum extent permitted by Applicable Law, you agree to defend, indemnify, and hold harmless the Company, its affiliates, and their respective directors, officers, employees, agents, service providers, contractors, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to your breach of these Terms of Service or your use of the Website, including, but not limited to, your User Submissions, third party sites, any use of the Website's content, services, and products other than as expressly authorized in these Terms of Service.

15.4 Severability:

If any of these terms is at any time held by any jurisdiction to be void, invalid or unenforceable, then it shall be treated as changed or reduced, only to the extent minimally necessary to bring it within the laws of that jurisdiction and to prevent it from being void and it shall be binding in that changed or reduced form. Subject to that, each provision shall be interpreted as severable and shall not in any way affect any other of these terms.

15.5 Compliance with Laws.

Each party will comply with all applicable Canadian or foreign federal, provincial, territorial, municipal, or local government laws, statutes, rules, by-laws, regulations, orders and other requirements of governmental authorities, as amended from time to time ("Applicable Laws") having jurisdiction in connection with its activities under these Terms of Service.

15.6 Waiver:

No waiver by us, in exercising any right shall operate as a waiver of any other right or of that same right at a future time; nor shall any delay in exercise of any power or right be interpreted as a waiver.

15.7 Entire Agreement:

These Terms of Service and any document expressly referred to in them represent the entire agreement between us and supersede any prior agreement, understanding or arrangement between us, whether oral or in writing.

15.8 Governing Law:

These Terms of Service are to be construed under the laws of the Province of Saskatchewan, Canada. In the event of a dispute arising out of or in connection with the Terms of Service between you and us, then you agree to attempt to settle the dispute by engaging in good faith negotiations with us in a process of mediation before commencing arbitration or litigation.

16. Contact Information

All notices, questions, or concerns regarding these Terms or the Services must be directed to the Company in writing using the following contact details. Communications will be deemed received only upon confirmed delivery.

Email: contact@fillarole.ca

Mailing Address:
FillaRole Technologies Inc.
232–111 Research Drive
Saskatoon, SK S7N 2X8
Canada